Presidential Letter of Appreciation

Description (Eligibility: 30+ Years of Service)

A Presidential Letter of Appreciation (PLOA), or retirement letter, is a standard letter of appreciation prepared by the White House and signed by the President of the United States. The letter recognizes military or Department of Defense civilian retirees with (30) or more years of creditable service for retired pay. This award may be given to civilians, Service members who served in multiple branches, and those who served in both military and civilian positions.

Each Military Department requests PLOAs through their respective White House Liaison Officer (WHLO) and provides the information necessary to complete the letter.

Process For Submission

Please submit requests at least 90 days in advance of actual retirement date or retirement ceremony (whichever comes first).

Civilians Retiring from NON-SERVICE SPECIFIC DoD Components (i.e. WHS, JCS, AAFES, DCMA, DISA, etc.)

Non-Service Specific DoD Components shall request PLOAs through their respective awards representative. Use the template provided in the left margin of this webpage. Requests shall be routed through the Executive Secretary of the DoD. 

For information and to submit a request for a PLOA for a Department of Defense retiree, please email the DoD White House Liaison Office.

Military and Civilians Retiring from SERVICE DEPARTMENTS (Department of the Army, Navy, Air Force)

Each Service Department shall request PLOAs through their respective White House Liaison Office (WHLO). The WHLOs are a function of each Service Secretary’s administrative department and are located in the Pentagon. The role of the WHLOs is to serve as the official channel between the Military Services and the White House. Only requests routed through the WHLOs will be reviewed by the White House.

Department of the Army - Military and Civilians

For information and form to request a PLOA for a Department of the Army retiree, please email the Army White House Liaison Office.



Department of the Navy - Military Personnel

Do not submit requests for retiring military personnel. Letters for retiring Navy and Marine Service members are automatically requested by Navy Personnel Command (NPC) and Headquarters, U.S. Marine Corps (HQMC). Once NPC and HQMC receive a service member's retirement paperwork from the retiree's parent command, their staffs will forward an official request to Navy WHLO.

Department of the Navy - Civilian Personnel

Requests need to be verified by the retiree's command and submitted to Navy WHLO. To obtain the form required to request a PLOA for a Department of the Navy civilian retiree, please email the Navy White House Liaison Office.

Note: White House processing time can take up to 6 months or greater. Navy WHLO will confirm an initial receipt of your request. However, due to the high volume, the White House is unable to provide further status updates.


Department of the Air Force - Military and Civilians

The MPF or HQ ARPC/DPAR must submit all requests for PLOAs through the Presidential Letter of Appreciation Request System. Send all questions to the USAF Pentagon SAF-LL Mailbox SAF-LLMI Workflow.