DoD Information Collections



Graphic for IC Approval Process

Internal Collections Approval Process

Stage 1: Requirement Determination and Initiation

  • 1 A. Review Documents for Internal Information Collection Requirements
  • 1 B. AO, IMCO, and OIM adjudicate any questions or comments
  • 1 C. IMCO creates a new Pending Internal Collection Workflow

Stage 2: Completing the Cost Estimate / CAPE

  • 2 A. AO Completes a Cost Estimate Summary on the CAPE website
  • 2 B. AO Inputs the Cost Information into the IC System

Stage 3: Package Preparation and Obtaining Mandatory Coordinators' Approval

  • 3 A. AO Prepares Coordination Package (includes prescribing document, Justification Statement, Collection Instrument, and Cost Estimate)
  • 3 B. IMCO Reviews Package and Confirms the Mandatory Coordinators Required
  • 3 C. AO Obtains and Uploads Mandatory Coordinators’ Approval

Stage 4: Obtaining Respondent Coordination

  • 4 A. AO Generates Summary Sheet (new package document) and sends to Required Requesting Component Official for Signature
  • 4 B. AO Uploads the Required Requesting Component Official’s Approval and Identifies the Responding Coordination Start Date to the IC System
  • 4 C. AO Obtains and Uploads Respondent Coordination Concurrences
  • 4 D. IMCO reviews the Completed Package and sends to OIM for review

Stage 5: OIM Review and Licensing

  • 5 A. OIM Analyst Reviews Package (also adjudicates questions / comments with AO and / or IMCO if necessary)
  • 5 B. DoD IC Officer Approves Collection
  • 5 C. OIM Generates Report Control Symbol (RCS), activates the license to the Active Internal Collection List, and Notifies AO & IMCO