DoD Information Collections

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Graphic: Public Collections Approval Process

Public Collections Approval Process

Stage 1: Determination

  • 1 A. OIM: Review documents for public collection requirements
  • 1 B. IMCO: Initiate workflow in the Information Collection System (ICS)
  • 1 C. OIM:  Schedule kick-off meeting with key players (e.g., AO, IMCO, Forms, Privacy, System Owner, etc)

Stage 2: Package Preparation

  • 2 A. OIM/AO: Prepare primary package documents*
  • 2 B. AO: Complete mandatory coordination – upload to the ICS
  • 2 C.  IMCO: Review package for completeness

Stage 3: 60-Day Federal Register Notice (FRN)

  • 3 A. OIM: Review package for completeness (no major issues present)
  • 3 B. OIM: Submit request to OSD Federal Register team for 60-Day publication
  • 3 C. AO: Check for public comments (address comments in the SSA, if applicable)

Stage 4: 30-Day FRN

  • 4 A. OIM: Review package for completeness (all issues resolved)
  • 4 B. OIM: Submit request to OSD Federal Register team for 30-Day publication

  • 4 C. OIM: Submit package to OMB for review and conclusion

Stage 5: OMB Determination and Notification

  • 5 A. OMB: Completes review and makes determination

  • 5B.  OIM: Notifies the component of OMB determination and updates records

*The Supporting Statement A may be prepared by OIM and/or the AO.  This is dependent upon the OSD/DoD Component and the complexity of the collection.