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You will follow the procedures on this page and in DoD Instruction (DoDI) 5025.01, "DoD Issuances Program," to process all DoD issuances, whether you are creating a new issuance, reissuing an existing one, or changing or cancelling an issuance. More detailed processing procedures are available in Processing DoD Issuances. Training on processing issuances is offered bimonthly; for schedules and registration, click here.
Issuance Submissions
Issuances and their supporting material must be submitted electronically by your focal point to the Directives Division for review through the DoD Issuances Portal (DoD PKI certificate required).
What You'll Do
Documents You'll Use
Resources You'll Need
Related Training / Additional Info
-- Action Officer Timeline Tool (right click to download Microsoft Excel document)
This stage is optional if your issuance isn’t going to be published in the Federal Register.
-- If you got a legal objection review:
-- Send your draft issuance, signed DD Form 106, and a blank DD Form 818 (fill out the header info) to your focal point for posting to either the classified or unclassified DoD Issuances Portal.
-- If you're coordinating with anyone who doesn't have access to the Portal (e.g., federal agencies outside DoD), send the Issuance, a copy of the signed DD Form 106, and a blank DD Form 818 directly to them.
-- Your compliance analyst will quickly check your material to make sure it meets required standards and will tell the Directives Administrator when it is ready for release.
-- We’ll release the action on the Portal to the DoD Components concerned for formal coordination. The Portal will send you an email notifying you that coordination has begun and of the suspense date. The email will include a copy of the latest version of the issuance package. Be sure to use that version moving forward.
--You’ll be notified by email each time a DoD Component posts its response to the Portal.
-- Your signed DD Form 106
-- A clean copy (i.e., no track changes or comments) of your issuance
-- DD Form 818 (Coordinating Component response form)
-- Offices with Access to DoD Issuances Portal
-- Send the presignature package to your focal point for posting to either the classified or unclassified DoD Issuances Portal.
For Deputy Secretary Approval (e.g., DoD directives):
In accordance with Paragraph 2.2.d(1) of DoDI 5025.01 and the processes on this Website, you will:
-- Post the MS Word electronic files of the issuance, DD Form 818-1, and list of coordinating officials and a scanned PDF of the approval package to the Portal. Be sure that the PDF contains all material mentioned in the signed action memo as an attachment and that the attachments are complete and in the correct order.
Directives Division will:
For Issuances Approved by Your OSD Component Head:
For Issuances Approved by the Deputy Secretary:
For All Issuances
Additional Info
Types of Changes
A change amends no more than 25% of an existing DoD issuance and has the full authority of the issuance. A changed issuance keeps its original publication date and signature. The two types of changes to DoD issuances are:
Administrative. Changes only nonsubstantive portions of an issuance such as titles and dates of references and organizational names and symbols.
Substantive. Changes an essential section of an issuance such as purpose, applicability, policy, responsibilities, procedures, information requirements, and releasability.
For Administrative Changes:
For Substantive Changes:
An issuance will be cancelled when the owning OSD Component determines that it has served the purpose for which it was intended; is no longer needed; and is not appropriate for incorporation into a new, revised, or existing issuance.
Review Section 7: Special Procedures for Cancellations in Processing DoD Issuances.
- If you want to handle the cancellation yourself, follow the guidance in Paragraph 7.2.a.
- If you want the Directives Division to cancel the issuance for you, follow the guidance in Paragraph 7.2.b.
For Precoordination Review:
-- DD Form 106
-- PDF version of your issuance
After Formal Coordination (if processing the cancellation yourself):
-- Cancellation Action Memo
-- DD Form 818-1 (do not include if you do not receive any comments)
-- List of Coordinating Officials
-- Any Component coordinations not provided on the Portal
-- Processing DoD Issuances